If you’re looking to create the ultimate corporate Sydney event, here’s some planning ideas. Sydney is a popular location for many organisations hosting events for community building and education, be that with customers, employees or partners.
Whether it’s a small affair or a big bash of 300 of your closest colleagues, there’s a few simple things you can do to get the planning right.
We’ve come up with a list of go-to tips to help you get your planning in order, so your event is carried off without a hitch.
Craft Some Lists – Including Your Budget
Once you’ve agreed on the event purpose and goals, you’ll need to make a guest list, so you know how many people are coming and what you need to do to pull off a fabulous event to remember.
Some popular list making apps for events are:
- Trello
- Asana
- Google Drive and
- Evernote
You need to be able to access your list from anywhere, on-the-go and it needs to be easily shareable with others. These tools will help you do that.
Next, give yourself a budget so you don’t blow more cash than you’ve been given approval to spend. Once you have your costs in order, you’ll then be able to look at venues and catering because you’ll know how much money you have to play with.
As a guide, for events with over 100 attendees, a daily budget of $192 per attendee is what the Business Events Council of Australia, in their 2013/14 survey, found was the average. Food, beverage and venue take up the lion’s share.
Shortlist a choice of venues
There are many factors that will impact your choice of venue, the first being budget. The second being availability.
The rest comes down to things like location, facilities, catering, accessibility and accommodation.
For something a bit more special, take a look at:
- Pirrama Park in Pyrmont
- Bella Vista Farm in Bella Vista
- Sydney International Convention Centre in Darling Harbour
- Luna Park in Milsons Point
- Doltone House at various Sydney locations
Keep your event green
With the global movement towards sustainability in just about everything we do, it’s important to think about how that applies to your event.
So how can your event be green?
Eventbrite released a report on the Top Event Trends from Around the Globe in 2019 and suggested these 3 eco-friendly event ideas:
- Choose a venue that walks and talks sustainability
- Have recycling bins at your event
- Give away less physical swag that will end up in landfill
Know your audience
Like any good business, understanding your audience is crucial.
A short survey of attendees before the event can help give you insights into their expectations, interests and what they’re hoping to get out of the event. You can then tailor the event to match the feedback.
Events are experiential by nature, so knowing what sort of experience your attendees are hoping for and how you can deliver on that will surely put your event in the list of stand-outs.
Audience insights can also guide you in choosing:
- key speakers that align with your values and those of your audience
- vendors with shared values and
- zones within the venue to help achieve your event goals
- special needs for your attendees, for example, are some of your attendees bringing infants or kids?
And make sure you include a post-event survey to capture valuable attendee feedback so you can be sure to make your next event even better.
We’ve supplied hundreds of corporate events with event furniture hire Sydney-wide such as chair hire, table hire, bar table hire and more. Talk to us about your event goals and attendees needs and we can advise on the best furniture and configuration to match.
If you need any help in making your next corporate event in Sydney stand out, contact us for some great event furniture hire options or be inspired by some of our previous events.
