If you want to plan a great event, one that brings in fun and wows people with what you have to offer, you need to be smart about your planning, and about the planner you assign the event to. Here are some smart event planning tips to make your next special event a great one!
- Attention to Detail — Even the largest event can unfortunately be brought down by an inattention to detail. By spending the additional time to plan your event appropriately, the small and easy to overlook suddenly isn’t an issue and makes the world of different to the look and feel of your event. Such simple things to pay attention to might include lighting, decorating, or even the weather forecast.One way to create a memorable event by paying close attention in your planning is to make a comprehensive list of all the details, no matter how large or how small. By creating this comprehensive list of details, you can avoid unpleasant surprises and increase the likelihood that your next event will go off without a hitch.
- Know your Audience — No matter how hard you work, you cannot be everything to all people. If you want your event to be successful, you need to know your audience and focus on what they need. Knowing your target audience is an essential part of event planning and identifying that audience should be one of the first things you do.No matter what kind of event you are planning, a structured and methodical approach is always best. Knowing who your target audience is and what you want them to gain from your event will make everything that follows, from event furniture hire, contracting supplemental staff and designing displays, a lot easier.
- Know your Purpose — Holding special events is a great way to unite, but you cannot afford to go into your event planning blindly. Whether your event is a trade show, a charity fundraiser, wedding or something else, you need to decide what you want and how your event will help you achieve it.Do you want to generate leads for your sales staff? Do you want to highlight a new product or tout a new service? Is your goal to find the best employees in a tight labour market? Do you simply want a reunion? No matter the nature of the event, going into it with a clear purpose will help you make the most of it.
- Use Smart Scheduling — One of the worst things that can happen to your carefully planned event is low attendance due to a scheduling conflict. If there is a big trade show in town, one that everyone in your industry attends, scheduling your own event for the same weekend could be damaging.
- Encourage Guests to Make Themselves at Home — Whether you’re at a hired venue or at a house, show your guests where to find all the important items such as snacks, drinks, seating and lavatory facilities.
If a guest is comfortable, they will not only feel more relaxed, but are likely to stay longer and give good word of mouth afterwards. - Use Supplemental Staff for Expertise, Guidance and Ongoing Help — Planning a successful event requires a unique combination of skills and knowledge. You need the skills to bring everything together, drawing on the disparate parts of the planning process and creating a cohesive whole. You also need specific expertise, from which venues are best to how to budget for the things you need.
If you’re unsure where to start, simply reach out to the professionals – a great way to be guided in planning a successful event. - Hire the Right Furniture — One of the keys to holding a successful event is to theme it accordingly. Event furniture hire is a fantastic way to achieve this. Not only does it set the right mood and atmosphere, it can change the entire feel of your event.This w
There are lots of great event furniture options out there to cater for a range of events. Just check out Chillizone’s event furniture hire page for some ideas on how you can turn your next event into a great success. - Plan for Parking — If your guests are arriving by car, you most certainly don’t want them driving around trying to find a parking space. Clearly define where your guests can park their car, whether it’s at your house or at a hired venue.
This won’t only save time for your guests, but it will minimise the frustrations of a late guest or host, who is trying to get their event started with full attendance. - Get the Lighting Right — Particularly if your event is indoors or at night, it’s vital to ensure your lighting sets the right mood.
A venue that’s too dark can put guests off, just as a venue that’s lit up too bright can be irritating.
There are lots of great tips out there on how to get your lighting just right or talk to your event furniture hire team. - Do a Run Through — one of the best ways to minimise any catastrophise at your big event is to do a run through first.
Simply take the time a week or two before the actual date of the event and ensure that whatever you need is available and ready. For instance: -
- • Ensure your team of hosts are aware of how the event will run
- • Know where everything is yourself – if you don’t know, how will your guests
- • Know what your event furniture will look like and where it will be placed to avoid last minute disturbances
- • Confirm your catering details so that food and drinks arrive on time for hungry guests
The team at Chillizone have been in the event furniture hire business for many years and have assisted in providing furniture for a range of events. If you need any assistance, simply contact Chillizone today for more information and guidance.
